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Report of Birth / Report of Marriage

All Filipinos are required to report important birth of their children, change of civil status such as marriage, which the Embassy/Consulate forwards to the Philippine Statistical Authority (formerly NSO). Please note that our office is only able to Consularise your application forms - they will then need to be sent to the Embassy to be processed. 

The Consulate receives payment in cash in AUD only.

Report of Birth

REQUIREMENTS

 

  1. Report of Birth form (do not sign the Report until you attend our office for witnessing).
    (Click here to download ROB form)

    • Please provide 4 copies to our office for signing.
    • ​Note: The form must be accomplished neatly. No erasures please as this will be the permanent record. The Embassy has the discretion to reject forms that are sloppily accomplished or with erasures or with wrong entries and with wrong stamp by the notary public
    • ​Please ensure to bring $45AUD in cash for our office to notarise your report of birth 
    • Please bring self-addressed express post envelope for processing and release by mail within 1-2 business days. 

​    2. You are to then send the signed Report of Birth to the Philippine Embassy in Canberra along with the following for                          processing:-

  • ​Original Birth Certificate of the child with registry number issued by the Civil Registrar or Registry of Births, Deaths and Marriages of the state/territory where the birth was registered plus four (4) photocopies duly certified by the Justice of the Peace (JP). (Note: Original will be returned together with the official copy of the Report of Birth of your child.

  • Original PSA issued Marriage Certificate (or original Australian Marriage Certificate with registry number) of parents plus four (4) photocopies duly certified by the JP. (Note: Original will be returned together with the official copy of the Report of Birth of your child.)

  • Four (4) photocopies of the data page of valid passports of parents or other form of identification, i.e. driver’s license if valid passport copy is not available duly certified by the JP.

  • Please ensure to pay $45.00 either in money order or bank cheque to the Philippine Embassy 

Please visit www.philembassy.org.au/consular/civil-registry/report-of-birth for more information. 

The Consulate assumes no responsibility for any delay, loss or damage in the mail or while the documents are in custody of courier service. The applicant should take note of the tracking numbers of all envelopes used and submitted.

ADDITIONAL REQUIREMENTS

For late registration

  • If reporting 1 year after the child’s birth, an Affidavit of Late Registration of Birth is required. The Affidavit should be properly filled up and signed to be sent to the Embassy for its notarisation with a payment as mentioned below.

  • (Click here to download the form for affidavit of Late Registration of Birth)

  • If reporting 5 years after the date of birth, a recently-issued original PSA certificate of no report of birth record is required.

If legitimated (if parents were married after the child’s birth)

If illegitimate and Using Mother’s Maiden Surname

  • One (1) original PSA authenticated birth certificate of mother plus 3 photocopies. (Note: Original will be returned together with the official copy of the Report of Birth of your child.)

If Illegitimate and Using Father’s Surname

 

If the father is not in Australia, this document must be notarised and registered either in the Philippine embassy or consulate in the country where he resides or if he is in the Philippines by a notary public and it will be registered by the local civil registrar where the birth of the child is to be registered.

 

If the mother is not in Australia, this document must be notarised and registered either in the Philippine embassy or consulate in the country where she resides or if she is in the Philippines by a notary public and it will be registered by the local civil registrar where the birth of the child is to be registered.

 

The Embassy will issue the Certificate of Registration upon submission of the Affidavit of Admission of Paternity (AAP) and the Affidavit to Use Surname of the Father (AUSF)

  • Four (4) original Affidavit of Admission of Paternity (AAP) duly executed by the child’s father, to be signed before a consular officer at the Embassy, if filed in person.

  • [Click here to download the form for AAP]

  • Copies of father’s valid passport and the unregistered birth certificate of the child are required.

  • Four (4) original Affidavit to Use Surname of the Father (AUSF), executed by the child’s mother, to be signed before a consular officer at the Embassy, if filed in person.

  • [Click here to download the form for AUSF]

  • Copies of mother’s valid passport and the unregistered birth certificate of the child are required.

  • Certificate of Registration

If the Filipino parent is already a citizen of Australia after the birth of the child:

  • Four (4) certified true copies of the Australian Certificate of Citizenship

  • Four (4) certified true copies of the old Philippine passport

If the Filipino parent reacquired/retained his/her Philippine citizenship after the birth of the child:

 

Please note that in addition to the above-mentioned requirements, other documents might be required when deemed necessary by the Consular Officer of the Embassy.

  • Four (4) certified true copies of the documents pertaining to the re-acquisition/retention of his/her Philippine citizenship.

Report of Marriage

REQUIREMENTS

  1. Duly accomplished and signed Report of Marriage form (do not sign the Report until you attend our office for witnessing) (Click here to download the form) (Click here for the guide on filling out the Report of Marriage form)

  • Please provide 4 copies to our office for signing. 

  • Note: The form must be accomplished neatly. No erasures please as this will be the permanent record. The Embassy has the discretion to reject forms that are sloppily accomplished or with erasures or with wrong entries and with wrong stamp by the notary public.

  • Pleasure ensure to bring $45 AUD in cash for our office to notarise your report birth 

  • Please bring self-addressed express post envelope for processing and release by mail within 1-2 business days. 

   2. You are then to send the signed Report of Marriage to the Philippine Embassy in Canberra for processing along with the               following:- 

  • Original Marriage certificate with registry number issued by the Civil Registrar or Registry of Births, Deaths and Marriages of the state/ territory where the marriage took place plus four (4) photocopies duly certified by the Justice of Peace (JP). (Note: Original will be returned together with the official copy of your Report of Marriage.)

  • For Filipino spouse/s: Original birth certificate issued by the Philippine Statistics Authority (PSA) plus four (4) photocopies duly certified by the Justice of Peace (JP). (Note: Original will be returned together with the official copy of your Report of Marriage.)

  • Four (4) photocopies of the data page of valid passports of both parties or other form of identification, i.e., driver's license if valid passport copy is not available duly certified by the JP.

  • Please ensure to pay $45.00 either in money order or bank cheque to the Philippine Embassy 

Please visit www.philembassy.org.au/consular/civil-registry/report-of-marriage for more information. 

The Consulate assumes no responsibility for any delay, loss or damage in the mail or while the documents are in custody of courier service. The applicant should take note of the tracking numbers of all envelopes used and submitted.

ADDITIONAL REQUIREMENTS, IF APPLICABLE:

For late registration

  1. If reporting 1 year after the marriage date, an Affidavit for the Delayed Registration of Marriage is required. The Affidavit should be properly filled up and signed at our Office to be then sent to the Embassy with a payment mentioned below (Click here to download the form);

  2. If reporting 5 years after the date of marriage, a recently-issued original PSA certificate of no report of marriage record is required.

For the Filipino spouse with previous marriage/s in the Philippines

  1. For Filipino spouse with annulled marriage in the Philippines: Original Marriage Contract issued by the Philippine Statistics Authority (PSA) with proper annotation plus four (4) photocopies duly certified by the Justice of Peace (JP). (Note: Original will be returned together with the official copy of your Report of Marriage.);

  2. For Filipino spouse whose divorce abroad has been recognized in PH, original PSA Marriage Contract with proper annotation and/or Philippine Court recognition of a foreign divorce decree plus four (4) photocopies duly certified by the Justice of Peace (JP). (Note: Original will be returned together with the official copy of your Report of Marriage.);

  3. For widowed Filipino spouse: Original PSA Death Certificate of the deceased spouse, original PSA issued marriage certificate, plus four (4) photocopies of both documents duly certified by the Justice of Peace (JP). (Note: Original will be returned together with the official copy of your Report of Marriage.)

For the foreign spouse with previous marriage/s

  1. For divorced foreign spouse: Four (4) photocopies of divorce order/certificate of divorce, duly certified by the Justice of Peace (JP) (if former spouse of the foreigner is a Filipino, original apostillized Judicial Decree of Annulment with Certificate of Finality, plus 3 photocopies, Note: Original will be returned together with the official copy of your Report of Marriage.);

  2. For widowed foreign spouse: 4 photocopies of Death Certificate of previous spouse (if deceased spouse is a Filipino, original PSA Death Certificate plus four (4) photocopies duly certified by the Justice of Peace (JP);

  3. Please note that in addition to the above-mentioned requirements, other documents might be required when deemed necessary by the Consular Officer of the Embassy.
     

Filing can be done by doing the following:

 

  • BY MAIL

  1. Send all the requirements (including the notarised/witness Report of Birth/Marriage done at our office) and applicable additional documents along with the following:
    AUD 45 payment for the Report of Marriage payable by a postal money order or bank cheque to the Philippine Embassy. If paying by credit card please provide the credit card name, number, expiry date and cvv number at the back of the card).

  2. AUD 45 payment for Affidavit of Delayed Registration of Marriage, if applicable.

  3. Pre-paid express return envelope (large size) with return address.

  4. Please provide your cell phone number & email address to allow the Embassy to communicate with you regarding your application.

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